Intelligent supporting facilities in archives and library management-News-Luyuan International Trading Co., Ltd. (Luoyang)

Intelligent supporting facilities in archives and library management

Time：2025-08-19　Click：366

The intelligent archive storage and library system not only rely on the core dense shelves and robot equipment, but also require a series of intelligent supporting facilities to work together in order to build a complete and effective management system. These supporting facilities include smart bookshelves, journal racks, reading tables and chairs, book carts, and book specific elevators. Through the integration of IoT technology and intelligent design, they greatly improve the efficiency and user experience of archive and book management.

The RFID intelligent archive management system has become the basic configuration of modern archive warehouses. The case study of the intelligent archive warehouse of Shanghai Changning District Employment Promotion Center shows that by embedding RFID chips on each archive bag, it is equivalent to equipping the archives with an "electronic ID card", achieving real-time tracking of archive location and status. Various IoT sensing devices digitize the entire process of storing, retrieving, and using archives, building a standardized database management system and completely bidding farewell to the history of manually searching for registration books. This RFID system has similar functions to the Archive Management Software System (AMS) in the unmanned archive warehouse solution of Youxiaoer, both of which can meet the archive management requirements of national standards. It supports importing archive entry information, one click task publishing, planning inventory tasks, and viewing various log records. It is worth noting that such systems usually integrate multiple security protection mechanisms, such as the "technology+system" dual firewall in Changning District, which includes security gates and monitoring systems, security gateways, algorithm encryption transmission, and secondary authentication of accounts and facial recognition.

Intelligent borrowing bookshelves and automated conveyor systems are playing an increasingly important role in library applications. Suzhou Second Library has set up intelligent borrowing bookshelves in various places. When the inventory of bookshelves is insufficient, the WCS system will issue instructions, and the four-way shuttle car will cooperate with the high-speed elevator to complete the outbound operation, deliver the goods to the picking station for picking, and then the AGV will transport the books to the receiving area for replenishment. The collaborative mode between this distributed intelligent bookshelf system and the central library greatly expands the service radius and time of the library. Readers can borrow and return books at any time nearby without being limited by the opening hours and geographical location of the main library. Similarly, the intelligent three-dimensional library of Nanshan Library also adopts advanced automated conveying and sorting systems, which can respond sensitively to readers' borrowing needs and provide a "24-hour non-stop" service experience.

The book elevator and special vehicles are key links in the vertical logistics of large libraries. The acceptance case of the PLC controlled automatic calling device installed in the library elevator by Shunde Testing Institute shows that the collaborative work between intelligent robots and elevators requires precise technical cooperation. In this system, AGV sends instructions wirelessly to the PLC control system inside the elevator car to complete the automatic calling function. Technical personnel have conducted special research and testing on how intelligent robots can effectively communicate with elevators and exit the handling program in emergency situations. This book specific elevator system needs to meet multiple special requirements: the carrying capacity needs to adapt to the weight of the book transport vehicle; The access control system needs to be integrated with the library management system; The internal space design needs to consider the turning radius of the library cart; The operational stability needs to meet the high-frequency usage requirements. Only by addressing these technical details can we ensure the effective and reliable automation of book circulation between floors.

The intelligent upgrade of humanized reading facilities is also worth paying attention to. Modern intelligent libraries are integrating technological elements into traditional reading tables, chairs, and other facilities to enhance the user experience for readers. This includes: a reading desk equipped with a power supply and USB interface, supporting electronic device charging; Intelligent sensing lighting system, automatically adjusts brightness according to ambient light and usage conditions; An intelligent reservation based seat management system to avoid seat occupancy; There are even tables and chairs with integrated RFID recognition function that can automatically identify the books placed by readers and record borrowing information. These seemingly subtle improvements together constitute the complete user experience of a smart library.

The benefits brought by the intelligentization of supporting facilities are mainly reflected in three aspects: firstly, the improvement of work efficiency. For example, the Shanghai Changning District Employment Promotion Center has transformed its archive services from "paper materials running back and forth" to "electronic data going to the cloud" through intelligent transformation, and the success rate of online processing has reached 100%; Secondly, the space utilization rate has been improved. The intelligent three-dimensional library of Nanshan Library has increased the space utilization rate by 50% and the collection volume by 30%; The third is the improvement of service quality. The intelligent borrowing bookshelf system of Suzhou Second Library provides readers with a more convenient and flexible borrowing experience. With the continuous development of technology, intelligent supporting facilities in archives and library management will continue to evolve towards a more integrated, humanized, and efficient direction, providing a more comprehensive support environment for the preservation and utilization of knowledge resources.

Innovation of AGV Logistics System in Intelligent Library

As an important place for knowledge storage and dissemination, libraries are undergoing a profound transformation from traditional service models to intelligent and automated directions. In this process of transformation, the application of Automated Guided Vehicles (AGVs) technology has become a key driving force for improving the operational efficiency of libraries. Through innovative logistics system design, efficiency bottlenecks in book sorting, transportation, and shelving have been solved.The efficiency of the book sorting system is of significant application value for AGV technology in libraries. Shenzhen Bao'an Library has taken the lead in applying logistics sorting technology to book processing. The intelligent sorting and returning system composed of 32 AGVs shuttles up and down the workbench, and can sort 2000 books per hour. Compared to traditional manual sorting, which takes 2 days to process the daily return of 10000 books during peak periods, AGV systems have achieved a qualitative leap in efficiency. Similarly, Shunde Library has developed an automatic book return system. After readers return their books to the self-service book return machine, they are transported by a conveyor belt to a small sorting AGV and then delivered to the corresponding book classification and delivery port. When the number of books reaches a certain level, the large transport AGV will pull the books away and deliver them to the bookshelves on each floor through elevators, completing the fully automated book return process. This hierarchical AGV system design ensures sorting accuracy and improves overall throughput.The intelligent three-dimensional book library represents a high-level integration of AGV technology and library storage systems. The "Nantu Pre lending" project of Nanshan Library adopts intelligent warehousing, stacker cranes, shuttle cars, and AGV robot technology to achieve high-density storage and efficient sorting of 600000 books. After the reader initiates a borrowing order, the four-way shuttle car cooperates with the high-speed elevator to complete the outbound operation. After the books are labeled by the packaging machine, the AGV automatically picks up and transports them to the corresponding cargo area according to the corresponding route of the book box, and then the third-party logistics delivers them. Suzhou Second Library also adopts advanced AGV logistics system, establishing four storage areas including box stacker garage, shuttle garage, and forklift garage, covering an area of about 6500 square meters, with a storage capacity of 7 million volumes, achieving a daily storage efficiency of 20000 volumes. These cases fully demonstrate that AGV systems can truly activate book resources that cannot be borrowed normally for a long time, greatly improving the service capabilities and resource utilization of libraries.The elevator collaborative control system is a technical difficulty and innovation point in the application of AGV in libraries. The case study of Shunde Testing Institute's acceptance of the PLC controlled automatic calling device installed in a library elevator shows that the AGV system can complete the automatic calling function by wirelessly transmitting instructions to the PLC control system inside the elevator car, and work in coordination with the elevator operation to achieve automatic transportation of books across floors. This AGV elevator collaboration mechanism requires solving technical challenges such as communication protocol compatibility, security interlocking, and emergency handling. However, its successful application provides key support for the library's three-dimensional logistics system, enabling seamless circulation of books between different floors and areas, greatly reducing the manpower input for sorting books.The application of AGV technology in libraries has formed a relatively mature technical route and business model, and its future development will focus on three directions: first, system flexibility, adapting to the needs of libraries of different scales through more intelligent scheduling algorithms and more flexible AGV designs; The second is functional integration, which integrates sorting, transportation, shelving and other functions into the same AGV platform to reduce system complexity; The third is service extension. For example, Nanshan Library plans to use the intelligent book library as a service branch to undertake the function of document allocation for various community libraries, Nanshan study rooms, and intelligent borrowing points. With the continuous advancement of technology and the continuous reduction of costs, AGV logistics systems will gradually be popularized from large libraries to small and medium-sized libraries, promoting the development of the entire library industry towards intelligence and efficiency, and providing readers with a more convenient and effective book borrowing experience.

2025-08-19

The Future Development Trends and Challenges of Intelligent Storage Systems

With the rapid development of the Internet of Things, artificial intelligence, and robotics technology, intelligent archive storage and library management systems are ushering in a new wave of change. From the current technological evolution path and industry practice, this field will present a series of obvious development trends in the future, while also facing numerous unresolved technological and operational challenges.The deep integration of artificial intelligence and machine learning will become the core feature of the next generation of intelligent storage systems. At present, intelligent dense shelves and archive robots mainly rely on preset rules and fixed algorithms for operation, while future systems will have stronger self-learning and decision-making capabilities. For example, by analyzing historical access data, the system can predict the frequency and timing of the use of specific files or books, achieving intelligent pre setting and distribution optimization of hot resources; With the advancement of computer vision and natural language processing, systems can automatically recognize and classify literature content, and construct more refined knowledge graphs; Even through digital twin technology, the layout and workflow of physical archive warehouses can be simulated and optimized in virtual spaces. Enterprises such as Jingshi Intelligence have begun exploring the application of AI technology in file access robots, such as optimizing the motion trajectory of robotic arms through machine learning algorithms to improve grasping accuracy and efficiency.Multimodal environment perception and adaptive control technology will significantly enhance the reliability and applicability of intelligent storage systems. Future intensive shelving and archive robots need to have more comprehensive environmental perception capabilities, including real-time monitoring of various parameters such as temperature, humidity, lighting, vibration, smoke, and autonomous adaptation to these environmental changes. The dense frame of Huaping Metal has integrated an environmental intelligent control module, which automatically activates the top vent when the humidity exceeds 60%, but this is only the initial stage of environmental adaptive control. More advanced systems may adjust warehouse environmental parameters in advance in combination with weather forecast data, or predict potential equipment failures through vibration monitoring to achieve preventive maintenance. The RFID full process tracking technology of the archive warehouse in Changning District, Shanghai can also be further expanded, not only tracking the location of archives, but also monitoring the physical status of archives (such as humidity, pests, etc.), achieving true "archive health management".Cloud collaboration and edge computing architecture will reconstruct the data processing mode of intelligent storage system. Most current systems adopt a centralized control architecture, where all data processing and decision-making are completed on local servers. The future system will develop towards cloud collaboration: non real time big data analysis, long-term trend prediction, and multi institutional data comparison functions will be placed in the cloud; However, equipment control, security monitoring, emergency response and other tasks with high real-time requirements are handled by edge computing nodes. This architecture can meet the needs of big data analysis while ensuring the real-time responsiveness of the system. The AMS (Archive Management System) in the unmanned archive warehouse solution of Youxiaoer has already shown this trend, which can be deployed locally and supports cloud data backup and remote management. The intelligent book library systems of Suzhou Second Library and Nanshan Library also adopt a distributed computing architecture to ensure that the system can maintain basic operation in case of some equipment failures.Standardization and modular design are key paths to promote the large-scale development of the industry. At present, there are problems with inconsistent standards and non-standard interfaces in the smart storage device market, which increases the difficulty of system integration and subsequent maintenance. The "DA/T7-202X Intelligent Dense Rack Technical Supplement Specification" co authored by Huaping Metal represents an important effort in industry standardization. In the future, it is necessary to establish a more comprehensive standard system that covers various aspects such as device communication protocols, data formats, and security specifications, so that devices from different manufacturers can be seamlessly integrated. At the same time, the modular design concept will also be widely applied, such as the modular design adopted by the Jingshi Intelligent Archive Access Robot, which can adapt to different carriers such as files, CDs, specimen cabinets, etc. by replacing the fixture, greatly improving the universality and scalability of the equipment.The future development of intelligent archives and book storage systems still faces some non-technical challenges. The cost issue is an important factor hindering the popularization of technology, especially for small and medium-sized archival institutions and libraries, where the initial investment in equipment such as intelligent dense shelves and archival robots is relatively large. The transformation of organizational culture cannot be ignored either. Traditional archive and library management personnel need to adapt to the new work mode and master relevant technical skills. Data security and privacy protection have become increasingly important with the improvement of system digitization, and a sound data governance system needs to be established.Overall, intelligent archive storage and library management systems are rapidly developing towards greater automation, intelligence, and cloud collaboration. With the continuous maturity of technology and the gradual reduction of costs, these systems will be popularized from large institutions to small and medium-sized institutions, expand from economically developed regions to the whole country, and ultimately achieve comprehensive transformation and upgrading of the entire industry. In this process, technological innovation needs to be promoted in coordination with various aspects such as standard setting, talent cultivation, and organizational change, in order to fully unleash the potential of intelligent storage systems and provide stronger support for the preservation, management, and utilization of knowledge resources.

2025-08-19

The technological evolution and core functions of intelligent dense shelves

As the infrastructure for storing archives and books, dense shelves have evolved from simple mechanical structures to highly intelligent management systems. Modern intelligent dense shelves not only significantly increase storage density, but also achieve breakthroughs in archive management by integrating multiple intelligent modules.Manual, electric, and computer intelligent intensive cabinets constitute the three major product series in the current market. The computer intelligent intensive cabinet represents the high-tech level of the industry, and its core advantages are mainly reflected in four aspects: firstly, it achieves item level fine management of archives through an integrated management system, including physical archive positioning and warehouse environment monitoring; The second is to adopt an intelligent mode of "disorderly storage and orderly management", which visualizes and refines the access process through bidirectional communication between the main control computer and the dense rack terminal; The third is the built-in temperature and humidity intelligent management module, which automatically adjusts the warehouse environment and generates records; Fourthly, each column is equipped with a LCD screen, which displays real-time operation information and file status.Industry leaders such as Huaping Metal have pushed dense shelving technology to new heights. The company adopts military grade manufacturing standards and has developed products with a triple protection system of "dynamic load-bearing biological protection intelligent response". Its technological highlights include: biological invasion defense matrix (stainless steel anti rodent plate, nano level magnetic sealing strip, camphor wood slow-release layer), intelligent security center (infrared electromagnetic physical triple interlock, emergency lifting protocol, environmental intelligent control module), and ultra dimensional load-bearing architecture (six bent edge shelf technology, integrated stamping chassis). Actual test data shows that its product shelf can support up to 120kg/layer (exceeding the national standard by 50%), with a failure rate of ≤ 0.01% after 100000 opening and closing cycles. It has undergone salt spray rust prevention testing for 96 hours without corrosion and has an environmental adaptability of -30 ℃~50 ℃.The application scenarios of intelligent dense shelves are extremely wide, including archive dense shelves, book dense shelves, accounting dense shelves, medical record dense cabinets, warehousing dense shelves, intelligent table library dense shelves, etc. They are widely used in archives, sample rooms, libraries, offices, archives, scientific research departments, medical departments, and power bureaus of government agencies, enterprises, and institutions to store various books, materials, archives, financial vouchers, and cargo specification documents. The core value of intelligent dense shelves lies in saving space (increasing storage density by 35% -220%), improving access efficiency (reducing error rates by 90%), and enhancing security and confidentiality.With the implementation of industry standards such as the "DA/T7-202X Intelligent Dense Rack Technology Supplement Specification", intelligent dense racks are developing towards higher precision, stronger adaptability, and greater intelligence. In the future, with the deep integration of IoT and AI technologies, intelligent dense shelves will become the core infrastructure for building smart archives and libraries, providing solid guarantees for the preservation and utilization of knowledge resources.

2025-08-18